Best Brands Practice


Cloud-based Cost Management for Real Estate Projects

PROBIS Expert is the cloud based controlling platform of emproc SYS, a company based in Starnberg and Berlin. The platform was created by experienced cost managers from the real estate industry. The monitoring, control and evaluation software enables the risk monitoring of real estate portfolios or the realization of projects on time and within budget. emproc SYS offers consulting services regarding digitalization and optimization of financial processes. As a consequence, digital real estate controlling enables increasing returns through transparency, efficiency and time savings.

The multi-project controlling software PROBIS Expert for the real estate industry enables the efficient and transparent control and evaluation (by means of own KPIs and benchmarks) of the costs of extensive projects and entire portfolios. Despite its highly complex content, the platform is user-friendly and easy to handle for all project participants. Data is available in real-time and from any location. The project status is arranged transparently and presented graphically. This provides a comprehensive overview of the costs of different projects.

PROBIS Expert has interfaces to third-party systems (e.g. CDEs), so the project status is always up-to-date, along with user-defined dashboards. Variable filter criteria allow the extraction of the desired data. As a result, users receive a company-specific overview of costs and revenues for the respective project. Cross-project control of any number of projects and their benchmarks can also be displayed = multi-project controlling.

Due to real-time cost and project information, real estate customers always have all relevant data at hand via the cloud and can thus react promptly to any problems and difficulties that arise. The integrated cash flow tool allows an aggregated cash flow monitoring across all projects. PROBIS Expert is a clearly structured software that covers all processes. This saves valuable time, accelerates processes and makes them more efficient.

User-defined and needs-based adjustments facilitate practical handling. Columns can be hidden or moved as desired, gross or net values can be displayed, users can have various access rights and user-defined columns can be set up. PROBIS Expert is not fixed to any currency and is currently available in six languages.  The software also offers a reporting tool and unified standards. As the developer of the software, emproc SYS provides its customers with a comprehensive service for the use and optimization of digital processes and for cross-company control.

The PROBIS Expert software has been used to manage real estate projects with a total volume of 25 billion euros up to now. Currently, 250 different real estate projects are controlled in the cloud solution of the cost management software. SIGNA Group is currently implementing PROBIS, and Cushman & Wakefield, Fraport AG and Deutsche Pfandbriefbank (pbb) are among other companies using the software for cost tracking, resource allocation control and reporting. Other customers include developers of major projects such as airports, hotels, office buildings, residential and high-rise buildings.